How To Back Up Your Gmail

How To Back Up Your Gmail


You might change jobs, or maybe you decided to stop using a certain e-mail account, or maybe you just want a copy of all your e-mail just in case. Whatever your reason, it's not a bad idea to back up and export your Gmail and other Google accounts using the Google Takeout feature. You can manage your account backup regularly, which is a good practice in general.

One note: if you back up your company account, you might find that your company has disabled Takeout. There are third-party applications that say they can back up your Gmail, but you should check your company policy before trying it.

Read More: Gmail Turns Into a Productivity Application: Combining Google Chat, Rooms & Meet


  • Go to
  • Under Privacy & personalization, click on “Manage your data & personalization.”
  • Scroll down to “Download, delete, or make a plan for your data.” Click on “Download your data.”

Data & Personalization settings

Click “Download your data.”

  • This will take you to the Google Takeout page. Select the box next to Gmail and any other apps you want to back up. (Note that some services have buttons labeled “Multiple formats.” Click on that button to choose the format in which your data will be downloaded.) Then click “Next step.”

Google Takeout options

Scroll down and make sure Mail is selected.

  • To decide how you want to receive your data, click the arrow underneath the “Delivery method” to see your options, including emailing a download link or adding it to your Drive, Dropbox, or OneDrive.
  • You can also choose whether to export just one time or every two months (for up to a year), and you can choose the type of file and the maximum file size. (If the file size is larger than your maximum, it will be separated into multiple files.) After you’re done making your selections, click “Create export.”

Google Takeout settings

Here you will find options to export your data.

  • Your export will start. Be prepared to wait; it might take days to finish. You can also click “Cancel export” or “Create another export.”

Export progress

You will get this message when your export starts.

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